Privacy Policy


While you use our Site, we are processing your Personal Information. You have the right to know what we do with it and the choices you have over your Personal Information.

In this Privacy Policy:

  • When we say “we”, “us” and “our”, we are referring to RCX website, as the entity that is responsible for ensuring that your Personal Information is collected, used, and disclosed in compliance with applicable regulations;
  • When we say “you”, “user” or “individual(s)”, we are referring to the person accessing our Site and using our services;
  • When we say “service providers”, we are referring to third-party organizations that process your Personal Information on our behalf.
  • In this Privacy Policy, we will tell you:

  • What Personal Information we are collecting and in what circumstances we collect it;
  • The purposes for which we collect and use your Personal Information;
  • The categories of organizations to whom we may disclose your Personal Information;
  • How we obtain your consent;
  • How long we retain your Personal Information;
  • How we safeguard your Personal Information;
  • What are your rights and how you can exercise them;
  • How we deal with children’s privacy;
  • What happens if we make any change to this Privacy Policy; and
  • How we remain accountable and how you can challenge our compliance.
  • 1. What Personal Information do we collect and in what circumstances do we collect it

    We collect your Personal Information under the following circumstances:

  • You provide it to us directly;
  • 1.1. The Personal Information you provide us directly

    In short: During the various interactions we have with you, you may be required to provide us with Personal Information. For example, we collect Personal Information when you participate in discussion boards or other social media functions on our Site, when you report a problem with our Site. The Personal Information we collect may vary whether you purchase products and services from us, or if you are a member, donor, subscriber, or a simple user of our Site.

    In detail: The Personal Information you provide to us directly are the following:

  • Identifiers and profile information, i.e., real name, alias, online identifier, IP address, email address, company name, title; industry
  • Demographic information, i.e., country of residence;
  • User Content, such as content of communications, suggestions, questions, comments, feedback, and other information you send to us, that you provide to us when you contact us, or that you post on our Site.
  • 1.2. Personal information we collect automatically when you use our Site

    In short: During each of your visits on our Site, we collect information about you via automated means, such as embedded scripts, web beacons, and cookies (“tracking technologies”). For example, cookies are small text files that are placed on your computer or mobile applications by websites that you visit. They are widely used in order to make websites work, and to provide organizations with information on you and on your browsing activities.

    In detail: Cookies and other tracking technologies give us access to the following Personal Information:

  • Identifiers of the equipment you use (IP address of your computer);
  • type of operating system;
  • type and version of the browser software;
  • dates and times of connection to our services;
  • address of the originating Internet page ("referrer");
  • browsing data on our services, content viewed;
  • information relating to your use of our sites;
  • information relating to the presence of cookies on your terminal; and location information.
  • Our Site uses Third Party Cookies from several service providers. Below we have included some basic information about the Third Party Cookies in use on our sites, how they are used, and links to their Privacy Policies should you wish to learn more or adjust your preferences.

  • Google: Our Site uses Google Analytics which sets a cookie to track user behavior, demographics, and interest data to help measure our audience and understand how visitors are using our sites.
  • Jotform: Our Site uses Jotform, which employs cookies and web beacons to collect anonymized data about website visitors to track performance. When you submit responses through a Jotform form on our site, Jotform collects and stores responses privately but does not use that data without our consent.
  • 2. For what purposes do we collect and use your Personal Information?

    In short: We collect Personal Information for business purposes.

    In detail: We must have a pre-defined objective to collect your Personal Information. We process your Personal Information for the following purposes.

  • Providing you with the information, products and membership services that you request from us, organizing events that you have purchased or registered for, and providing you with information, and other materials, relating to the content of the event, the speakers, sponsors and other attendees;
  • Providing you with our newsletter, and other publications provided you have given your consent, responding to your questions and provide related membership services.
  • 3. To whom do we disclose your Personal Information and for what purposes?

    In short: In certain circumstances, we disclose your Personal Information to external organizations (e.g., our service providers) or public authorities. We do not sell, rent or disclose your Personal Information to any third party.

    In detail: We can disclose your Personal Information to the categories of recipients listed below:

  • data analytics providers and operating systems and platforms, that help us provide, analyze, and improve the Site (including but not limited to data storage, maintenance services, database management, program application portals, web analytics and payment processing);
  • Our service providers have access to your Personal Information for operating certain functions of our Site. Your information will be treated with the same level of privacy and security as we are committed to providing and will not be used for other purposes than that which we authorize.

    Public authorities, judicial or administrative authorities

  • We may disclose your Personal Information when we are required or authorized by law to cooperate with local, national or international law enforcement or other authorities for the reporting of and/or investigation of improper or unlawful activities, or if we need to comply with court orders.
  • 4. How do we obtain your consent?

    In short: In some situations, we will obtain your consent before we collect, use or disclose Personal Information. There are also some situations where we are authorized by law to do so without your consent. In determining the appropriate form of consent, we will take into account the sensitivity of the personal information and your reasonable expectations.

    In detail: We will collect your express consent when you provide us Personal Information voluntarily after we have presented you with the purpose of the collection of our information. It can be given in writing or verbally.

    When we rely on your express consent, you will always be prompted to take a clear affirmative action so that we can ensure that you agree with the collection of your Personal Information. This action may, for example, take the form of a checkbox. Before obtaining your consent, we will systematically inform you of the purposes of the collection, use and disclosure.

    5. How long do we keep your Personal Information?

    In short: We will not retain your Personal Information indefinitely. Our retention periods vary depending on whether you are a user of our Site.

    In detail: When retention of your personal information is no longer justified by legal, or customer account management requirements, or if you have made use of a right of erasure, we will securely delete your personal information. However, we will retain your personal information for long as it is necessary to meet our legal obligations according to the main retention periods of applicable laws that we are subject to.

    6. How do we safeguard your personal information?

    In short: Your Personal Information is important to us, and we take all useful precautions, with regards to the risks created by the processing that we carry out, to preserve the security of your personal information and, to prevent their alteration and damage, or any access by non-authorized third parties. These safeguards include technical measures.

    In detail: We apply strict standards to protect the Personal Information under our control against unauthorized or unlawful processing, and against unintentional loss, destruction, or damage. We therefore take technical measures, such as firewalls, SSL certificates, and IP restriction, to prevent and detect inappropriate access, loss or disclosure of your Personal Information. All information you provide to us is stored on secure servers at our third-party provider's (jotform) infrastructure.

    Although we use security measures to help protect your Personal Information against loss, misuse or unauthorized disclosure, we cannot guarantee the security of information transmitted to us over the internet.

    In the unlikely and unfortunate case that the Personal Information under our control is compromised by a breach of information security, we will immediately act to identify the cause of such breach and take action through appropriate remedial measures. If necessary, we will inform you, as well as any competent data protection authorities, of this incident in accordance with any applicable legislation.

    7. How can you exercise your rights of access and deletion?

    In short: Subject to certain exceptions and restrictions, you have the right to ask us to delete your Personal Information, or to provide you with information on the Personal Information that we have collected, including information on our sources of collection, the business and commercial purposes for which the Personal Information was collected, and the categories of third parties with whom this information has been shared.

    In detail: If you wish to exercise your rights of access and deletion you may do so by contacting us at

    Making a verifiable request does not require you to create an account with us. We will only use Personal Information provided in a verifiable consumer request to verify your identity or authority to make the request. To initially verify your identity, we will use the following Personal Information: name, email and other contact information if provided. If we cannot initially verify your identity, we may request additional information to complete the verification process, such as email address, phone number, state or government issue ID.

    You may designate an authorized agent to exercise your rights on your behalf. We may ask you or the agent to provide proof that the agent has received your authorization to act on your behalf, such as a written and duly signed certificate stating you authorize the agent to act on your behalf.

    We will respond to your request within 45 days of its receipt. If we require more time (up to 90 days if you are a U.S. resident), we will inform you of the reason and extension period in writing. If you have an account with us, we will deliver our written response to that account. We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.

    If we are authorized or required by applicable legislation to refuse access or to give you access to a limited amount of Personal Information, we will inform you in writing, stating the reasons for our refusal and outlining further steps that are available to you.

    8. How about children's privacy?

    In short: We do not provide services directly to children and proactively collect their personal information.

    In detail: We do not knowingly collect personally identifiable information from anyone under the age of 13.

    If we ever decide otherwise, we will update this Privacy Policy to adapt it specifically to children and put into place an age verification process. If you are a parent or guardian and you are aware that your child has provided us with Personal Information, please contact us. If we become aware that we have collected Personal Information from children without verification of parental consent, we take steps to remove that information from our servers.

    9. What happens if we make changes to this Policy?

    In short: We may update this Policy to reflect changes to our information practices. The review of our Privacy Policy will take place at least every 12 months.

    In detail: We will post any changes to this page and, if the changes are significant, we will provide a more prominent notice to you. We encourage you to periodically review our Privacy Policy for the latest information on our privacy practices and to contact us if you have any questions or concerns.

    10. How do we remain accountable and how can you challenge our compliance?

    In short: We have established procedures for addressing and responding to all inquiries and complaints you may have regarding our handling of your personal information. You may contact us at

    In detail: We will investigate all complaints concerning compliance with this Policy in a timely manner. If a complaint is found to be justified, we shall take appropriate measures to resolve the complaint including, if necessary, amending its policies and procedures.